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Opening Balance (Balance Sheet, Debtors, Creditors as at last accounting period)

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Administrator to make sure the Last A/c Year Closing Period is the same as the Balance Sheet.

All opening balances (Balance Sheet) must be keyed at General, General, Enter Opening Balances.

Option to Lock Opening Balance so that all users will not be allowed to modify.

1) Last Accounting Year Closing Date

At AMS Home page, click General Setup, General, General Information Setup.

2) Enter Opening Balance (Balance Sheet as at last accounting period)

At General, click General, enter opening balances. Fill in all the Balance Sheet amounts.

3) Trade Debtor Control (sample code 3000/000)

  • no need to fill amount at Trade Debtor Control (code 3000/000) i.e zero.
  • but must enter the b/f opening amount for each debtor.
  • all the opening amount of every debtors = total at Trade Debtor Control.

The amount of each debtor will auto captured in the Debtors Last Year Ageing.

At Debtors, click Debtors Profile, Distribute Last Year Aging.

Administrator to make sure the following reports tally :-

  • Debtor Ageing Report (each debtor total)
  • Trade Debtors at Balance Sheet (grand total)

4) Trade Creditor Control (sample code 4000/000)

  • no need to fill amount at Trade Creditor Control (code 4000/000) i.e zero.
  • but must enter the opening amount for each creditor.
  • all the opening amount of every creditors = total at Trade Creditor Control.

The amount of each creditor will auto captured in the Creditors Last Year Ageing.

At Creditors, click Creditors Profile, Distribute Last Year Aging.

Administrator to make sure the following reports tally :-

  • Creditor Ageing Report (each creditor total)
  • Trade Creditors at Balance Sheet (grand total)

5) Print Enter Opening Balance

At General, click enter opening balance. Scroll to the bottom page (or press Ctrl End).

Option available to print with or without zero figures.

6) Lock Enter Opening Balance

a) At General, click enter opening balance. Scroll to the bottom page (or press Ctrl End).

b) Click Lock so that all users will not be allowed to modify. The Lock Box will be dimmer .

c) At General Setup, click General, General Information Setup, Transaction Setting.

7) To unlock Enter Opening Balance

At General Setup, click General, General Information Setup, Transaction Setting.

Untick the box at Lock Opening Balance. Click Save.

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